Canadian Aviation Regulations · SOR/96-433
Monitoring System & Records
Your operator must have a system (documented in the ops manual) that tracks everyone's flight time, flight duty periods, hours of work and rest, keep detailed records including every PIC unforeseen-circumstance notification, and hold them for 24 months.
Applies to 703704705 · in force since December 12, 2020
This is an operator obligation, but it’s why you can ask for — and expect to see — your own numbers.
The monitoring system
The operator must have a system that monitors each flight crew member’s flight times, flight duty periods, hours of work and rest periods, and must set out how that system works in its company operations manual (700.20(1)). Its purpose is to make sure nobody is assigned to — or accepts — duty beyond the limits, and that required rest and time free from duty are actually given (AC 700-047 § 4.3).
Where an operator flies under more than one subpart, the system has to capture all of it across every subpart (AC 700-047 § 4.4).
The records
For each flight crew member (700.20(2)):
- all flight times;
- start, end and duration of every flight duty period;
- start, end and duration of every duty period;
- start, end and duration of every rest period;
- all time free from duty.
Plus a record of every pilot-in-command notification of an unforeseen operational circumstance under 700.63(4) — when, why and how the provision was used (700.20(3); AC 700-047 § 4.5).
Retention
All of it must be kept for 24 months after the day the record is made (700.20(4); AC 700-047 § 4.6).
Related
- Unforeseen operational circumstances (700.63)
- Fitness for duty (700.26) — your duty to report a limit breach
Regulation text — CARs 700.20
Reproduced from the consolidated Canadian Aviation Regulations ( SOR/96-433) on the Justice Laws website. CARs 700.20
700.20 (1) An air operator shall have a system that monitors the flight times, flight duty periods, hours of work and rest periods of each of its flight crew members and shall include in its company operations manual the details of that system.
(2) An air operator shall, for each flight crew member, keep a record of
- (a) all flight times;
- (b) the start and end times as well as the duration of each flight duty period;
- (c) the start and end times as well as the duration of each duty period;
- (d) the start and end times as well as the duration of each rest period; and
- (e) all time free from duty.
(3) An air operator shall keep a record of all notifications provided to it by a pilot-in-command under subsection 700.63(4).
(4) An air operator shall keep the records referred to in this section for a period of 24 months after the day on which they are made.
What changed in 2018
In plain language
The monitoring-and-recording requirement itself isn't new; the 2018 rules widened what has to be tracked (hours of work, time free from duty, UOC notifications) and set a 24-month retention period.
Paraphrased from Advisory Circular 700-047 .